Per the Office of the Provost, essential travel includes travel absolutely necessary to fulfill one’s core or primary job function and/or provide crucial support to the university, such as essential research or lab work. During times of restricted travel, essential travel must be approved in advance. It is the traveler’s responsibility to obtain approval from the traveler’s department Chair or Director and provide a copy to the LHWC Staff. (Note from College Dean and information on research related travel)
If you have questions or need assistance completing the form below, please contact your designated staff contact:
The following form must be submitted PRIOR to travel in order for a Travel Authorization to be submitted. See the table below for processing deadlines. Please note that reimbursements may be delayed if forms are submitted after these deadlines and/or if some information is missing (such as funding numbers). Please also submit this form prior to using a p-card for travel-related purchases.
If your Travel Authorization Request is for International Travel, after submitting, you will receive an email from the Office of Global Operations and Security. This email will request some pertinent details from you. Be sure to check your inbox, and reply promptly.
Type of Travel
Deadline to submit TA request to be processed prior to travel
Cash advance requested (KUCR funds only)
4+ weeks minimum before departure date
Field trips, conferences
3+ weeks before departure date
2+ weeks before departure date
Use the Travel, Finance & Purchasing tab above for helpful travel information.