Student Hourly

Undergraduate Student Hourlies

  • Limited to 20 hours per week during the academic year and 40 hours per week during breaks and when classes are not in session
  • Pay for an hourly employee is based on actual hours worked and reported. Student hourly employees are required to report actual hours worked daily, generally via web clock. For assistance adjusting your reported time (i.e., you forgot to clock-in/out), send Ramia an email with the correct time. 
    • Failure by hourly employees to accurately report actual hours worked or falsification of hours worked for ACA purposes will be reviewed to determine if there may be grounds for disciplinary action, up to and including termination of employment.


Need to hire a student hourly employee?

Please allow a MINIMUM of 4 weeks between initiating a request and the anticipated start date, particularly for those who plan to start at the beginning of the fall. 

IMPORTANT:  Students cannot begin working until the entire onboarding/hiring process is complete. When in doubt, contact Susan Phillips or Liz Smith.

  1. Notify Liz Smith as soon as you know you need to hire a student hourly employee.
  2. Secure funding and any necessary approvals
    1. Permission from Chair/Director to use departmental funds
    2. Grant Project ID (with approval from PI)
    3. Other funding
  3. Draft the Student Hourly Posting (doc) and submit to Liz Smith.
    1. Liz will review the posting and request clarification if needed, and will work with HR to post the position. 
    2. Each position is required to be posted for a minimum of 3 days but can be posted as long as necessary. If you have a student in mind, they will need to apply to the position during this time (direct hires are not allowed).
    3. If you are hiring a grader or similar (non-GTA) class assistant, a posting may already exist - check with Liz.
  4. Determine who you would like to hire, using BrassRing to view applicant materials. Send the name(s) of the chosen candidate(s) to Liz, or complete a Student Hiring Summary (pdf) and submit to Susan Phillips.

After the hiring summary is received, HR will begin the hiring process. The candidate will receive a series of emails which will contain further instructions on the next steps. If they have not held a position at KU within the last 6 months, they may need to meet with an HR representative for additional paperwork. Candidates who are currently or have recently been employed by KU are typically able to complete all necessary paperwork online.

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